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NCSL International
Job Description for In-House
Event Coordinator/ Planner

Organizational Overview

NCSLI produces the following events each year for its members: Annual Workshop and Symposium, Technical Exchange, Region/Section Meetings and Training Events. The planner will organize each meeting. These events may be in person or online.

Position Summary

  • Solicit bids from venues and service providers
  • Inspect venues to ensure that they meet company requirements
  • Plan the scope of the event, including time, location, and cost
  • Negotiate contracts with suppliers
  • Coordinate event services such as rooms, transportation, and food service
  • Manage the logistics of registration and vendor relations
  • Review, approve and present event final invoices for approval by Executive Director
  • Review and implement suggestions from event surveys

Knowledge, Skills & Abilities

  • How to organize meetings
  • Manage budgets, track costs
  • Negotiate contracts
  • Scheduling multiple events throughout the year
  • Excellent written and verbal communication and interpersonal skills
  • Experience in working in databases
  • Proficient in Microsoft Office/365 Platforms
  • Current CMP certification (desired)
  • Ability to sit for long periods of time
  • Organizational and time management skills

Experience

  • minimum 3 years of related hospitality or planning experience
  • minimum 3 years of meeting management experience
  • Working in a variety of positions at hotels, convention centers, and convention bureaus provides knowledge of how the hospitality industry operates.

Education

  • Associates degree in hospitality, minimum
  • CMP certification desired
  • Position Expectations
  • Grow number of region and section meetings 30% year over year
  • Increase vendor/exhibitor sales 10% year over year
  • Maintain event costs within 5% of budget
  • Travel, as needed, up to but not to exceed 25%
  • Office environment (no telecommuting)

Contact:

Craig Gulka
(303) 440-3385
cgulka@ncsli.org

5766 Central Ave., Suite 150
Boulder, CO 80301